Schedule meetings faster by eliminating the endless back-and-forth emails.
What is Calendly?
Calendly is a scheduling automation platform founded in 2013 by Tope Awotona. The company has grown to become a leader in the space, operating with a fully remote team. Technically, Calendly leverages AI and machine learning algorithms primarily to optimize scheduling patterns, suggest optimal meeting times, and power its “Workflows” automation features, though it does not rely on a single, publicly named foundational AI model. Its key capabilities include automated appointment booking, calendar synchronization, buffer time settings, and integrations with video conferencing tools. The platform targets professionals, sales teams, recruiters, and customer success representatives who need to efficiently coordinate meetings externally and internally. By eliminating the back-and-forth emails, Calendly significantly reduces administrative overhead and accelerates operational workflows. It integrates deeply with core business systems like Salesforce, Microsoft Teams, and Google Workspace, centralizing the scheduling process. For teams exploring complementary automation tools, platforms like https://ai-plaza.io/ai/zapier can connect Calendly to hundreds of other applications. According to a case study highlighted by Forbes, Calendly helped a consulting firm increase booked meetings by 27% while saving hours per week in manual coordination.
Key Findings
- Meeting Scheduling: Automates appointment booking to save time and eliminate endless email coordination threads.
- Calendar Integration: Syncs seamlessly with Google Outlook iCloud to display realtime availability across platforms.
- Team Coordination: Shares collective availability for group meetings to simplify complex multiattendee scheduling effortlessly.
- Workflow Automation: Connects with CRM and marketing tools to streamline lead and client followup processes.
- Customizable Branding: Personalizes scheduling pages with logos and colors to maintain consistent professional brand identity.
- Buffer Times: Automatically adds gaps between meetings to prevent burnout and allow preparation time efficiently.
- Time Zone Intelligence: Detects participant locations to schedule across timezones without manual conversion errors ever.
- Payment Collection: Integrates with Stripe PayPal to collect fees directly within the scheduling flow seamlessly.
- Reporting Analytics: Tracks meeting metrics and no show rates to provide insights for optimizing schedules.
- Access Controls: Manages permissions for team schedules to maintain security and administrative oversight effectively.
Who is it for?
Event Planner
- Vendor coordination calls
- Client consultation bookings
- Team briefing synchronization
- Venue walk-through scheduling
- Post-event debrief meetings
Sales Representative
- Product demo scheduling
- Follow-up meeting coordination
- Internal sales team sync
- Client onboarding calls
- Quarterly business reviews
Healthcare Administrator
- New patient intake appointments
- Staff shift change meetings
- Medical equipment supplier consultations
- Physician committee meetings
- Community outreach program planning
Pricing
Free @ $0/mo
- 1 event type
- Connect 1 calendar
- Customize availability
- Add video conferencing
- Customize your booking page
- Mobile apps
Standard @ $10/mo
- Unlimited event types
- Connect multiple calendars
- Connect Hubspot, Mailchimp
- Connect Stripe, Paypal
- Connect with Zapier, webhooks
- Automate meeting reminders
Teams @ $16/mo
- Send meetings to Salesforce
- Share Round-robin meetings
- Qualify & route leads
- Connect Hubspot, Marketo, Pardot
- Advanced admin features
- Single Sign-On
Enterprise @ $15000/year
- Route with Salesforce lookup
- Connect Microsoft Dynamics
- Dedicated account support
- Enable SSO & SAML
- Domain control
- Audit log compliance